Brain Space – Get More Done No Matter What

We’re all so busy, eh?

This January has been unusually busy for me, too. A critical mass of new projects, teaching work, and post-production of our TV series is currently occurring that is not only zapping the last of my physical energy, but leaving little left mentally for me to be able to keep up with my writing.

It’s sad that the first thing to go when life gets crazy is the thing I love the most. Note to self: Stop That.

This past weekend, I managed to carve out a few hours to think about why, when things get crazy, we tend to stop doing the things that keep us sane. Oh sure, the past few weeks I’ve come up with all kinds of excuses not to write…too much work to do, too many commitments, not enough brain space to find my “zone”.

It was that last one that got me.

It’s true – I have been feeling like my brain is so full of the stuff I need to do to keep on top of the pile, that there’s no space left for my writing work. So much so, that I even missed a deadline. And I never miss deadlines. It was that realization that put me over the edge, and reminded me what I needed to do to get back on track.

Stop Wasting Brain Space

Our brain is an exceptionally valuable resource. Without it, we’d be, well, dead. But aside from the importance of the brain in controlling our physical selves, it is of course incredibly critical in controlling our mental selves too. That means, if you’re wasting your brain space on things that don’t matter – worry, stress, negative people, gossip, Jersey Shore – then you’re doomed to failure.

At the beginning of the year, I made up my mind about two things. One, that I was going to get off the worry train that I’d been on for the past, oh, 40 years or so, and two, that I was going to eliminate the people and situations from my life that were causing me hurt and negativity.

It’s been easier said than done, but every day I’m working on it. I’m working hard on the worry part, and there are good days and bad. If you haven’t read Dale Carnegie’s How to Stop Worrying and Start Living, I highly recommend it. It may have been written in the 1940’s, but all of it (and I mean, all of it) still holds true today.

As for the negative stuff? I’ve had to make some hard decisions about certain situations and people. I’ve had to take steps to shut off the stream of negative energy that was emerging from those situations and people. It was hard at first, but it’s gotten easier, and I’m better off for not having these things in my life. Look around you. What or who is dragging you down? What isn’t jiving? What is causing negativity? Eliminate it.

Ultimately, removing worry and negativity is going to do one really important thing. It’s going to create a space in your head. What was once reserved for fretting and fussing and venting about this person or that circumstance, is now going to be an empty space. And guess what you can do with that space?

Fill it up with something useful.

Stop the Clock

My other big problem is, I’m a clock watcher. Of course, it serves me well. I’m on time 99.9% of the time. I always meet my deadlines (well, almost, apparently). But where clock watching doesn’t serve me well is when my time is my own. If I have a day where I have no meetings, no set schedule for work – just a list of goals and tasks to accomplish – I still watch the clock. I feel guilty if I’m still working on personal stuff after 9am (oh crap, it’s 9:38 already?). I feel bad if I’m still slogging away after 10pm. If I don’t get to my email in a timely manner (like, every 20 minutes) or miss a few phone calls, I can’t shake a sense of feeling irresponsible. Napping or taking an extended break during the day? Forget about it.

It sounds crazy to write that. But I confess, it’s true. And I’m willing to bet that plenty of you watch the clock too.

Stopping the clock might mean a physical shift – shutting down the clock on your computer screen, for instance, might be a good first step. Remembering to live in the moment might be a good second step. Instead of always thinking “ok, I’ve got 2 hours (or 40 minutes, or 3 minutes) till I have to ______”, stop the clock that is ticking away your days. What will happen? You’ll instantly have more time, because you won’t be focused on the next thing that’s going to happen. You’ll be focused on the thing that’s happening right now.

Afraid you’ll miss an appointment if you shut off your clocks? Use alarms to remind yourself when you need to be somewhere. In the words of the infamous Ron Popeil, “set it and forget it”. If you have to be out the door to a meeting at 10am, or call a client at 3pm, set an alarm. Then you don’t have to even think about that task again until it’s time to do it.

An interesting thing will happen when you stop watching the clock. That space used to be filled with all of the things you haven’t done yet. But now that you’ve stopped the clock, you have no reason to be thinking about those things. And a space will open up in your brain.

Brain space – it’s possibly one of your most important resources. So get busy in there, clearing some space for what’s really important.

How do you clear a space?

[photo credit: jjjohn on Flickr]

Category:about life
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Inches of Time


  • January 31, 2011 at 9:53 am

    Some of the best advice I ever got was from an old boss who told me “just because a phone is ringing doesn’t mean you have to answer it”.

    I try (emphasis on try) to set aside chunks of time during the day to dedicate to certain tasks, and to avoid looking at things outside their assigned time. Like email, for example. I read and answer email first thing in the morning, and then try and ignore it until after noon.

    I fail a lot, but in theory it’s a good system for freeing yourself of the guilt. Especially if you tell people that you will only be getting back to them in the afternoon.

  • January 31, 2011 at 1:43 pm

    You absolutely nailed two of my biggest challenges. Investing time and energy on unsalvageable situations or relationships. And worrying about how I spend my time and energy.

  • January 31, 2011 at 4:20 pm

    I don’t blog anymore and haven’t really tweeted much beyond retweets and links to other content for a long time because I keep getting interrupted by Joe, customers, the phone, lunch, people annoying me with stupid stories, etc. It’s endless. And Joe loves to do stuff with me the whole time we’re at home on Sunday – our only day off. I don’t have a life anymore. My life, brain, time, talents have been absorbed into what basically adds up to another extension of Joe’s life and body. I am, through osmosis, an extension of how he gets as much done all day as he needs to. Stacey who?

  • January 31, 2011 at 5:11 pm

    Great post. It really resonated with me, especially about putting off the things we enjoy doing the most.

    One main item that I have put off for many, many years is taking care of my physical self. For a couple of years in the late 90s I took care of my physical self and I had more energy and got more accomplished than I ever had.

    Well, I’ve been thinking about fixing that situation and your post helped me to put it back to the forefront of my must-do list. Thanks so much for sharing.

    • January 31, 2011 at 5:13 pm

      I’m so glad, JoAnn! It’s important to take care of ourselves, first and foremost. It can be hard when life gets hectic. But if we don’t put ourselves as #1, we’re no good to anyone or anything!

  • February 1, 2011 at 7:54 am

    Hey Suze,

    Reading the last part of your post really got to me because I do this but I never thought about how important it is.

    When I first started my business I used to clock watch like crazy. I was so used to that mentality from being in the corporate workforce.

    Now I do exactly what you said, I ignore everything but alarms. I rarely look at the clock even on my computer. When I’m curious about how long I’ve been at something I’ll glance, but it doesn’t make me feel badly or suddenly worried about omghowmuchtimehaveIbeendoingthis.

    Also, one of my goals every day is to spend at least 2 hours learning. Something new, more about something I’m already curious about, learning a piece of new coding language. Something, anything to keep the creative flowing daily. It’s amazing the ideas that spark just from investing a little time in yourself. I’m still working on letting go of the guilt feeling from spending that time on me, but one must learn to teach, no?

  • February 1, 2011 at 9:28 pm

    I am also working on getting the negative out of my life, or learning not to take negative people seriously. It seems like this an ebb and flow battle for me, but moving towards the more positive is feeling good. It helps. Cheers for a good post.

  • February 3, 2011 at 9:57 am

    Great post.
    I can say “I was a clock watcher”. I’m always on time, just once a didn’t met a deadline. I’m too much on time. At least I stopped to be a clock watcher. Ability to meet deadlines is more a personal matter than a time matter. I was clock watcher as soon I broked to watches. I stopped count time in seconds, I learned to live without minutes. It’s great. I learn when, during a day, it’s important to check time and when you just have to live eliminating time limits and worries.
    The biggest lesson living in Rome (Italy) has given me is that life is important, you can decide what’s your life (work, personal life or a balance of both) and that a part of your life is anyhow out of your control. I learnt to take control of what I can resonable control, then I learnt how to forget time and worries. Learning that on myself, I learn also how to accept other people faults (faults, according to my point of view).

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